Immigration - city registration (for exchange programmes)

All international students who come to Belgium to study for more than three months must apply for a residence permit.

To register you need to scan the required documents listed below and forward to studentservices@kdg.be no later than one week after your arrival in Belgium.  

Please note that only complete files are accepted by the immigration office.  

Required documents

Nationals from non-EU/EEA

Scan the documents listed below separately and in colour and forward to studentservices@kdg.be.  

  • Completed Identity information sheet
  • KdG acceptance letter    
  • Passport  
  • D visa covering the duration of your time in Belgium. Please note that a D visa is also required for non-EU students who are registered at a European university and have a European residence permit.  
    Depending on the codes on your visa, you may need to add ONE of the following documents:
    • Scan of your Erasmus grant, mentioning the amount of the grant
    • Tenlasteneming bijlage 32 (document is in Dutch, ask someone to help you translate it)
    • Scan of your certificate of adequate resources

We will send your documents to the Immigration Office in Antwerp, and let you know when you need to attend an appointment there. Only complete files are accepted.  

Immigration Office appointment

Bring the all original documents (listed above) and three recent passport photographs (size 3.5 x 4.5cm on a white background) along to your appointment.

Nationals from EU/EEA/Monaco and Switzerland

Scan the documents listed below separately and in colour and forward to studentservices@kdg.be:

We will send your documents to the Immigration Office in Antwerp, and let you know when you need to attend an appointment there. Only complete files are accepted.  

Immigration Office appointment

Bring the all original documents (listed above) and two recent passport photographs (size 3.5 x 4.5cm on a white background) along to your appointment.

Nationals from neighbouring countries

Scan the documents listed below separately and in colour and forward to studentservices@kdg.be.

These documents are required for students whose main residence is in The Netherlands, Germany, France or Luxembourg (kotstudenten):

We will send your documents to the Immigration Office in Antwerp, and let you know when you need to attend an appointment there. Only complete files are accepted.

Immigration Office appointment

Bring the all original documents (listed above) and three recent passport photographs (size 3.5 x 4.5cm on a white background) along to your appointment.

Deregistration – on leaving Belgium

If you have registered with the city’s authorities, you must fill in a change of domicile form before you leave Belgium.

Email your signed and completed form to Studentenloket.DL@stad.Antwerpen.be at the Immigration Office.

Once processed, you will receive proof of your deregistration via email (a Model 8 document in Dutch). If you send the document after your actual departure, the official date of deregistration is marked as the date of receipt.

If you fail to deregister, the Belgium authorities will assume you are still a resident of Belgium.

Any questions? Please contact studentservices@kdg.be.